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Case study · Bid-writing agent

A full bid draft in 5 minutes, not 3 days.

How we built a bid-writing agent for a sports and education training provider that wins its work through government contracts.

Win rate
25%70%
Time to a full draft
3 days5 min
Bid output
2.5×With the same one person
01 · Problem

One person, two bids a week.

The provider wins its work by bidding for government contracts, and one person wrote every bid. Each one took 2 to 3 days to draft from scratch, so the most they could submit was two a week.

Under that pressure, answers missed scoring criteria, and only one bid in four was won.

02 · Approach

An agent that drafts, scores and formats the bid.

We connected a Claude agent to the provider's OneDrive, where every past bid and all the company's context already live. For each new request for quotation, the agent drafts every answer from that material, scores its own work as a strict assessor would, and revises until each answer meets the criteria. It hands back a formatted document, ready to review and submit.

OneDriveEvery past bid and the company's context, where the team already keeps them Claude agentReads the request and drafts every answer, citing its sources Scores its own workMarks each answer as a strict assessor would, and revises Bid documentFully formatted, ready to review and submit
  1. 01

    Read

    The agent reads the new request and the buyer's scoring criteria.

  2. 02

    Draft

    It writes every answer from past bids and company context, citing a source for every figure.

  3. 03

    Score

    It marks each answer as a strict assessor would and finds what is missing.

  4. 04

    Revise

    It rewrites until every answer meets the criteria, then formats the document.

03 · Outcome

Win rate up from 25% to 70%.

  • 3.1A full draft in 5 minutes instead of 2 to 3 days. Review and submission take about 5 more.
  • 3.2Bid output up 2.5 times, with the same one person.
  • 3.3Every answer is checked against the scoring criteria before anyone reads it.
04 · Who it is for

For businesses that win their work through bids.

Training and employment providers

Bid for government programmes without starting every answer from a blank page.

Charities and care providers

Respond to more tenders and funding calls with the same small team.

Contractors and service firms

Turn requests for quotation around in minutes, with every requirement covered.

If responding to requests for quotation, tenders or grant applications is how your business wins work, the same setup applies.

Interested in this solution?

Book a call and we will show you how the agent would work with your own bids.

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